Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – January 13, 2011 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Patricia LaPree taking minutes.
The meeting was called to order by Chairman Adams at 6:02 PM. Present were Chairman Adams and Select Woman Day. Selectman Kullgren arrived at 6:07 PM.
Appointments:
6:00 - Barry Wicklow – Francestown Land Trust: Mr. Wicklow and Abigail Arnold of the Francestown Land Trust came to talk about a five acre parcel of land that is owned by the Town of Greenfield. The land is a parcel that abuts the Francestown line and is a Black Gum swamp. The Francestown Land Trust would like to make a proposal to the voters at Town Meeting for purchase of the land. Motion was made by Chairman Adams to put the proposal to authorize the Town to sell lot R7 14-1 on the warrant for Town Meeting on March 12, 2011. Motioned seconded by Selectman Kullgren, voted in the affirmative 3-0.
6:25: Selectman Kullgren reminded the Select Board about the upcoming Selectmen’s Advisory Council meeting on January 19, 2011 and that their presence at the meeting would be helpful to the council.
6:30 - Library Trustees – 2011 revised proposed budget: Present were Mary Ann Grant and Neal Brown. A revised budget was presented to the select board. The revisions include an overall increase of 3800. in 2011. The increases are split between computer upgrades (support, maintenance and software) which will be overseen by a volunteer who is computer competent, merit raises of three per cent and contracted maintenance for the building. The volunteer for computer upgrading will work with the staff to use the existing equipment in the best way and Ms. Grant’s daughter has donated a two-year old laptop to the library for staff use. Discussion followed about employee evaluation procedure, limited use of discretionary income in the first quarter of the year and the DPW attending to some maintenance needs. Ms. Grant thanked the Board
for challenging the Trustees to revise the budget, and Chairman Adams thanked the Trustees for their diligence in working on the revisions, which was affirmed by Select Woman Day and Selectman Kullgren.
Action: Administrative Assistant Davidson is to clarify whether the Library building is owned by the Town or by the Trustees and inform the Board at the next meeting.
7:00 – Patricia Donovan requested entering into a non public session, per RSA 91 A: 3 II (c ) reputation. Select Woman Day made the motion to enter into non public session at 7:03 PM, seconded by Selectman Kullgren and the roll call vote was 3-0 in the affirmative.
Discussion followed.
7:18 PM: Motion to enter out of non -public session was made by Select woman Day, seconded by Selectman Kullgren. Roll call vote was 3-0 in the affirmative.
No decision was made.
Sign Documents for Approval:
7:20 PM: The Board reviewed and approved the minutes of the 12/16/2010 and 01/06/2011. The minutes for the Public Hearing on 12/27/2010 will be reviewed at next week’s board meeting.
The Board signed the contract with Allen and Matthewson for pre paid fuel.
The A/P checks and A/P Invoices were signed by all the Board members.
The contract with Avitar Assessing was accepted with the 21000.00 dollar amount and signed by the Board.
7:30 – Kit Rautio: Maintenance Program for all town property. Mr. Rautio is a re-seller for software known as “e-maint” and provided a fact sheet about the maintenance management system information program. Mr. Rautio has provided this service to area businesses and organizations, and as well as selling the software, he consults with businesses to tailor its’ use to the needs of the business. The program makes it so there is a “clearinghouse” of information for the business about scheduled and preventative maintenance and warranty on facilities and equipment, timetables for deadlines, keeping track of costs and spending in departments and many more applications. The program has up to 100 applications that can be structured to fit the needs of the organization.
Decision: The Board will ask Mr. Rautio back to give a presentation to Town department heads after Town Meeting in 2011. This will enable Mr. Rautio to provide a bid for services to the Board.
Letters reviewed by the board:
Greenfield Corner Properties, LLC has written the Board requesting clarification of the tax bill they received in December 2010. The Board asked tax collector Valliere to respond to them, and she was provided with the letter.
Jeremy Gagnon wrote a letter requesting a re-negotiation of the bid he had presented the Board for landscaping services. The bid has been awarded to someone else, so no other bid can be accepted for the year. The time for Mr. Gagnon to request to meet with the Board to re-negotiate would have been during the bidding process.
Action: Davidson needs to write a letter to Mr. Gagnon explaining the Board’s decision.
Home Health Care and Community Services: requesting an increase in funds from the Town. Decision: it will be tabled until the 2011 budget is finished.
Letter from Karla Allen regarding the outcome of the Gould Hill concerns: The board read the letter.
Action: Motion was made by Selectman Kullgren to have Ms. Allen disseminate the letter as written to the concerned parties, seconded by Select woman Day, voted 3-0 in the affirmative. Selectman Kullgren noted that Ms. Allen is an asset to the Town and thanks her for her diligence in this matter.
Other Matters:
PA-35: Lawton veteran exemption was approved and signed by the Board.
Personnel Policy Updates: Davidson to bring a copy of the drafts of changes to the next Board meeting with her recommendations.
Purchase order policy: Davidson will bring a copy of the draft with her recommendations to the next Board meeting.
UNH Seminar – Tabled until next Board meeting for further discussion with Davidson.
Lyndeborough Perambulation: Chairman Adams and John Hopkins went as the representative for Select Woman Day on January 8. It was decided by both Greenfield and Lyndeborough that the perambulation be rescheduled for another date in the spring due to difficulties in finding the boundaries in the last section with Lyndeborough.
Myron Steere: Mr. Steere was not on the agenda, and was requested by the board to participate in a brief review of the budget to date. Mr. Steere was asked why the budget committee hasn’t met, and he told the Board it is because the Board is doing such a good job with the budget. The Board requested that the committee meet soon to go over the budget to date and Mr. Steere agreed to set up a meeting soon. Discussion followed about the current proposed budget.
Actions:
DPW Director Kevin McDonald and Recycling Center Supervisor Carl Burgess need to attend the next Board meeting to answer questions about their proposed budgets.
Davidson will supply the Board with an exact dollar amount breakdown by payers of payment in lieu of taxes to the Town in 2010 for the next Board meeting.
Davidson will direct the Board as to craft a warrant article that would allow monies to be allocated for energy upgrades at Town facilities.
Davidson needs to supply the Board with the total assessed value of taxable property valuation as of right now for the next Board meeting.
Adjournment: Chairman Adams motioned that the meeting be adjourned at 9:30 P M. Seconded by Select Woman Day. The meeting was adjourned at 9:30PM. Next Select board meeting will be at 6:00 P M on Thursday, January 20, 2011.
| 
